Academic Records Integration Tool Support
The Academic Records Integration (ARI) tool is how instructors at College of DuPage submit critical information about their students, including whether or not they’ve attended class and how they are performing. There are several required entries throughout the term.
The sections below provide support for each type of ARI entry. If you need additional support, we’re happy to help you!
Roster Verification
In compliance with state and federal regulations, faculty must report whether students have participated in their courses. This supports Title IV compliance and accurate census reporting. It also helps reduce the risk for financial and academic penalties for those students who are not immediately engaged in their classes.
What to Report
Accepted Entries for Roster Verification Are:
-
-
Y
-
N
-
Entries should be left blank for dropped students. Select Never Attended or enter the last date of attendance.
Support for Roster Verfication
For basic questions about Roster Verification, you can find support here:
Roster Verification FAQs
Have a question about Roster Verification in the ARI tool? Here you’ll find answers to the most commonly asked questions.
Common Issues with Roster Verification
There are some common error messages and issues that occur when entering Roster Verifications into the ARI tool.
Quarter and Midterm Grades
Students can see their quarter and midterm grades in the ChapApp or MyAccess. This allows them to review their overall progress during the semester.
Additionally, Counselors and Navigators have access to these grades and can reach out to struggling students to offer support and share resources. Faculty are encouraged to collaborate with counselors and navigators for such interventions.
What to Report
Faculty can either use traditional letter grades OR S for Satisfactory and U for Unsatisfactory. Accepted entries are:
-
-
A B C D F
-
S U
-
The S designation represents the A/B/C range, the U the D/F range. Selecting the S or U grade for your students does not mean that you can’t give grades on assignments.
Support for Quarter and Midterm Grades
For basic questions about Quarter and Midterm Grades, you can find support here:
Quarter and Midterm Grades FAQs
Have a question about Quarter and Midterm Grades in the ARI tool? Here you’ll find answers to the most commonly asked questions.
Common Issues with Quarter and Midterm Grades
Midterm Verification
Section 1501.507 of the Illinois Public Community College Act requires that instructors assess the student’s pursuit toward completion at the midpoint of the class. This certification of progress is used to determine funding from the State of Illinois.
What to Report
Accepted Entries for Midterm Verification Are:
-
-
Y
-
N
-
W
-
A W will withdraw the student from your course and requires entering the last date of attendance . If you plan to use this option, it is advisable to notify students.
Support for Midterm Verification
For basic questions about Midterm Verification, you can find support here:
Midterm Verification FAQs
Common Issues with Midterm Verification
Final Grades
Accepted entries for student final grades are:
-
-
A B C D F
-
I
-
S
-
Important Notes:
S grades can only be issued to students with a Satisfactory/Fail contract or to students enrolled in courses that must be graded Satisfactory/Fail.
Students being issued an F grade, and those with W grades at midterm must be assigned a Last Date of Attendance.
I grades can only be issued to students who meet the minimum requirements and have an Incomplete contract. An expiration date and last date of attendance must also be entered for incomplete grades.
Support for Final Grades
Final Grades FAQs
Common Issues with Final Grades
Find Additional Support
If you have additional questions or need one-on-one support you can find it here:
ARI FAQs
Learning Technologies
Phone: (630)942-2490
Email: learningtech@cod.edu
Grades Department
Phone: (630) 942-3838
Email: gradesdept@cod.edu
